Meeting Space Reservation

You are now able to conveniently check availability and submit a request for meeting space online through the links below.

FAQs

How much does it cost to rent meeting space at the library?

There is no charge to rent meeting space. See meeting room policy for additional costs that may be incurred.

How soon can I place a request?

Meeting space may be reserved no earlier than 30 days in advance of the date of the proposed meeting. It is recommended that reservations be made no later than seven days before the requested meeting date. Applications will not be accepted 24 hours before the requested date. If you are looking to book further out than 30 days please check back later. The library will not place holds on space that is outside the booking window. Reservations cannot be made for meetings that happen before 10:00 am.

What if I don't have an e-mail address?

An e-mail address is required in order to receive confirmation e-mails and updates about your meeting space. If you do not have an e-mail address please call 757-514-7323 during business hours and a library staff member will assist you. To ensure your receive e-mail notifications please add alerts@mail.libcal.com to your safe sender list.

When will I hear back about my request?

Applications can take up to three business days to process. The meeting room is not confirmed for use until applicant receives an official confirmation e-mail.

How many people does the meeting space accomodate?

Chuckatuck Library meeting space holds up to 15 people. Morgan Memorial Library meeting space holds up to 25 people. North Suffolk Library meeting space holds up to 15 people (By request and special consideration the max capacity can be increased).

How big is the meeting space?

Chuckatuck meeting space dimensions are 17'10" x 13'. Morgan Memorial meeting space dimensions are 39'9" x 16'7". North Suffolk Library Lobby Space is not private; a 20'5" partition wall can be used to designate meeting space.

What technology do you offer?

We have a projector available based upon availability. This can be requested through the application.

Submit a Request

To check availability and request use of library meeting space select the library location button below. Select the desired date in the calendar and a single time slot or multiple to request a reservation. Review the terms and conditions and complete the application then submit it for review. Meeting space for the public is only available during library hours of operation. Reservations cannot be made for meetings that happen before 10:00 am. Availability will only be shown 30 days out.

Launch full calendar 
for Chuckatuck Library.

Launch full calendar
for Morgan Memorial Library.

Launch full calendar
for North Suffolk Library.

CHK Meeting Space Diagram
MML Meeting Space Diagram
NSL Meeting Space Diagram