There is no charge to rent meeting space. See meeting room policy for additional costs that may be incurred.
Meetings may be held in Library meeting space if they meet all the requirements established by the City Council. The organization shall not violate the Civil Rights Compliance Act or any existing local, state or federal law, or hold secret meetings or engage in promotional activities (e.g. sales of goods or services, admission or other fees/donations, etc). In addition, out-of-town groups must receive special permission from the City Council to use Library facilities
Meeting space may be reserved no earlier than 30 days in advance of the date of the proposed meeting. It is recommended that reservations be made no later than seven days before the requested meeting date. Applications will not be accepted 24 hours before the requested date. If you are looking to book further out than 30 days please check back later. The library will not place holds on space that is outside the booking window. Reservations cannot be made for meetings that happen before 10:00 am.
An e-mail address is required in order to receive confirmation e-mails and updates about your meeting space. If you do not have an e-mail address please call 757-514-7323 during business hours and a library staff member will assist you. To ensure your receive e-mail notifications please add firstname.lastname@example.org to your safe sender list.
Applications can take up to three business days to process. The meeting room is not confirmed for use until applicant receives an official confirmation e-mail.
Chuckatuck Library meeting space holds up to 15 people. Morgan Memorial Library meeting space holds up to 25 people. North Suffolk Library meeting space holds up to 15 people (By request and special consideration the max capacity can be increased).
Chuckatuck meeting space dimensions are 17'10" x 13'. Morgan Memorial meeting space dimensions are 39'9" x 16'7". North Suffolk Library Lobby Space is not private; a 20'5" partition wall can be used to designate meeting space.
We have a projector available based upon availability. This can be requested through the application.
To check availability and request use of library meeting space select the library location button below. Select the desired date in the calendar and a single time slot or multiple to request a reservation. Review the terms and conditions and complete the application then submit it for review. Meeting space for the public is only available during library hours of operation. Reservations cannot be made for meetings that happen before 10:00 am. If you request a meeting to conclude at closing time we ask that your meeting ends 15 minutes prior in order to give enough time to clean up the meeting space and exit the building. Availability will only be shown 30 days out.